FairScan will show you how to print barcodes for your display items using item data from your Accounting System with barcodes printed on a standard printer

To use FairScan you need to barcode your display items only.  It is a common misconception that businesses have to barcode all of their items in stock.  This is not the case.

During Trade Fairs it is best to have all products barcoded on your stand so that the customer can watch you scan the items that they wish to order.  Therefore they know you are ordering the correct item for them.  Sometimes scanning directly off the product isn’t practical or possible as the item may be too high on the stand to reach, or it could be too small to put a barcode on, or you may not have a sample on display.  In this instance we recommend that barcodes are printed and placed in either a display folder (or catalogue) or on pieces of card that can be left close to the product.  Then when the customer orders that item the relevant barcode is then scanned.

Please note the users can also perform a manual search on the handheld for an item based on the code or the description or the product code can be entered manually.


FairScan will setup and train you on everything to do with barcoding


FairScan will setup and then train you on
how to print your own barcodes


Data is sourced from your Accounting System.
There is no need to retype any item details


There is no cost to printing your own barcodes for internal use (i.e. use at fairs, in catalogues etc.)


A standard laser printer is used to print barcodes.
There is no need for specific barcode printer


You can select the items you want to print barcodes for
and also print multiple copies for select items


Choose your own label size and then decide what
information you want displayed on that label

Barcode - A4 Sheet


Item data is read from Accounting System with barcodes printed on A4 sticker labels using a standard printer

If you have no experience in barcoding, don’t worry.  FairScan will generate your first batch of barcodes and then train you how to do this yourself for future production.

There is no need for a specific barcode printer to be used as FairScan will install a piece of software that links to your item list and prints the barcodes on A4 sticker sheets using a standard printer (laser printer is essential).  There is no need to type any codes or descriptions as this information is sourced directly from the item file generated from your Accounting System.

The barcode sticker labels are also fully customisable so data can be added or removed as required i.e. price can be removed.  If you wish to display the Recommended Retail Price then you can do that as well.  Any information that you save in your Accounting System for each product can be displayed on the sticker label.

Numerous size stickers are available with the most popular sizes being 40mm x15mm, 30mm x 15mm and 25mm x 15mm.  Other sizes are also available.


If you require assistance printing barcodes,
FairScan can remote access your computer
via TeamViewer or FairScanQS



GS1/EAN barcodes are what retailers use and are often printed on products by the factory/manufacturer

Many businesses already have EAN barcodes on their products that have been registered with GS1 Australia or have been provided by their supplier.

Having GS1/EAN barcodes isn’t a requirement for using the FairScan system.

These barcodes can be used when scanning your order.  For that to occur each product must have the relevant barcode number entered in the Accounting System in a designated field.  That information is then loaded to each handheld so that when the EAN barcode is scanned the handheld knows which item it relates to.

Many FairScan users who have EAN barcodes still print sheets of A4 barcodes to put on their display items as they prefer to display additional information such as the item code, description, minimum order quantity (if any) and price as such information isn’t traditional displayed on a pre-printed EAN barcode.

EAN/GS1 Barcode
Sample of a GS1/EAN barcode